1. Introduction

NN Group N.V. (along with its affiliates and subsidiaries, referred to as “NN Group”) is a global organisation domiciled in Europe and, Asia (see also www.nn-group.com ). NN Group is committed to protecting the privacy of external and internal applicants. When an applicant visits the NN Group career website or uses the internal job vacancies site, NN Group collects information (personal data) about the applicant (e.g. via web forms). NN Group uses the applicant’s personal data in a fair and lawful manner; this means that NN Group will collect and process personal data in accordance with applicable privacy laws. Protecting the privacy and personal data of applicants is of the utmost importance to NN Group and is a significant aspect of the way NN Group creates, organises and implements its recruiting activities. This privacy statement is intended to inform applicants with regard to NN Group’s processing of recruitment data and is applicable to NN Group recruitment and selection activities. This recruitment privacy statement may be modified from time to time to comply with applicable laws or to reflect updated business practices. Please check this page regularly for any changes since there is no prior notice for updates.

2. Purposes

Personal information (applicant data) submitted by an applicant to NN Group will only be used by NN Group to support a responsible, effective and efficient recruitment and selection process. NN Group will collect and process applicant data from unsolicited applications and from NN Group current open positions. NN Group will process applicant data for recruitment purposes only. NN Group recruitment purposes are: matching applicant data with NN Group current open positions, communicating NN Group recruitment and selection procedures, contacting applicants to schedule interviews/tests and sending information to applicants about other relevant vacancies. Furthermore NN Group will process applicant data for analysing the satisfactory of the applicants about the recruitment process.

Processing includes; obtaining, recording, holding, organizing, transferring, adapting, amending, recovering, consulting, using, limiting, disclosing by transmission, disseminating or otherwise making available, aligning, blocking, destroying and erasing recruitment data.

3. Applicant data

NN Group collects and processes applicant data (required and optional) which an applicant provides directly, via forms and attached resume’s, on the NN Group recruitment website with URL www.nn-careers.com, www.nnip-careers.com or internal vacancy site. NN Group also collects and processes applicant data through personal contacts, phone calls or e-mail. Examples of applicant data include, but are not limited to: applicant contact details (name, gender, address, language, etc.), applicant education (academic, courses, etc) work history (previous employers, references, etc.)
NN Group does not collect or process any sensitive applicant data, such as data that reveals your race or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, health or sex life. If, owing to certain circumstances, NN Group does collect sensitive applicant data, the applicant’s explicit prior written consent will be asked. Please note that by providing NN Group with unsolicited sensitive applicant data, the applicant consents to NN Group’s processing of this sensitive applicant data for recruitment purposes.

The applicant data that NN Group collects and processes will be adequate, relevant and not excessive relative to the specified purposes for which the applicant data are collected and processed. Applicant data will be as accurate as possible and, as necessary in accordance with applicable laws, kept up to date by applicants and NN Group.

4. Disclosure

NN Group may disclose certain applicant data to a supplier or contractor organisation supplying services which require the use and/or creation of applicant data for the purposes described in this privacy statement and in accordance with applicable laws. In these limited instances, selected third parties may access applicant data. Prior to disclosing any information to any third party, NN Group will ensure that all third party recipients are bound to strict standards of security. In the event of a merger and/or acquisition, NN Group may disclose an applicant’s information to the third party involved in such merger and/or acquisition but only to authorised personnel involved in the recruitment process. NN Group does not sell or trade applicant data to any third party. NN Group may be obliged to disclose certain applicant data to third parties, such as government authorities, in accordance with applicable laws. It may also be necessary for NN Group to disclose applicant data so as to protect the legal rights of NN Group, again in accordance with applicable laws.

5. Transfer

NN Group’s recruitment & selection career and job vacancies site (www.nn-careers.com, www.nnip-careers.com or internal vacancy site) offers applicants the opportunity to apply on-line (both unsolicited applications and NN Group current open positions). Applicants can indicate their preferences for a specific country during the on-line application process. If an applicant chooses to apply outside his or her country of origin, the application data will be transferred to the country where the vacancy exists. The transfer of the application data is for recruitment & selection purposes only. Applicants consent to transfer of their application data and to NN Group worldwide recruiters contacting them to start recruitment activities by accepting this NN Group recruitment privacy statement.
To operate as a global business and to promote an applicant’s career within NN Group, it is necessary to process and transfer applicant data within NN Group’s worldwide operations. Applicant data will be entered in an international database that is available for NN Group recruiters from the various countries where NN Group operates. The use of this database will involve transferring applicant data outside the country of origin of the applicant. Applicants consent to transfer of their application data (for processing by worldwide NN Group recruiters) to the various countries where NN Group operates by accepting this NN Group recruitment privacy statement.
NN Group will ensure adequate security measures for the transfer and processing of applicant data to the NN Group locations in the various countries where NN Group operates.

6. Retention

NN Group will retain applicant data during the recruitment and selection process. NN Group will only retain applicant data after the recruitment and selection process if there is a legal obligation to do so (e.g. equal opportunity requirements in local employment laws). NN Group may also retain applicant data if there is a ‘business need’ to keep the applicant data, e.g. keeping an applicant’s resume on file if a suitable vacancy arises. Without prejudice to local legislation, applicant data will be kept for a maximum of 2 years (i.e. the end of the calendar year following your application). This implies that retention periods in local legislation always need to be taken into account and complied with. After the retention period the applicant data will be completely deleted from NN Group’s system.

7. Security

NN Group uses a number of technical, physical and organizational security measures to assure the integrity, confidentiality and availability of applicant data. NN Group has implemented security technologies to protect the stored applicant data from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. NN Group continues to enhance its security procedures as new technology becomes available. Access to applicant data is limited to NN Group processors who are involved in NN Group recruitment activities. NN Group processors who have access to applicant data are obliged to respect the privacy of applicants visiting NN Group’s website and the confidentiality of their applicant data. NN Group ensures adequate security to protect manual and electronic processing of applicant data and prevent its misuse, all in accordance with applicable local legal requirements. NN Group also ensures (contractually) that third parties and affiliates processing applicant data on NN Group’s behalf, will observe similarly adequate security measures again in accordance with applicable local legal requirements.
An applicant has an important role to play in assisting NN Group in keeping applicant data secure. An applicant should at all times keep his or her password confidential and use the correct procedure to log in and out of the NN Group recruitment website.

8. Applicant’s rights

An applicant has the right to access his or her applicant data that NN Group holds. NN Group facilitates access to applicant data through an on-line self-service system accessible via www.nn-careers.com, www.nnip-careers.com or internal vacancy site. An applicant has the right to request NN Group to correct his or her applicant data. Correction also implies supplementing, deletion, blocking or ensuring in another way that applicant data will no longer be used. NN Group only has an obligation to correct applicant data when the data is factually inaccurate, incomplete or irrelevant to the purpose for which NN Group processes the data (correction of applicant data is also facilitated via self-service).
If an applicant is unable to use the self-service system he or she can contact NN Group (see §9) to exercise his or her access and correction rights. NN Group may also collect and process applicant data (e.g. test data) that is not accessible via self-service. By contacting NN Group (see § 9) the applicant can exercise his or her access and correction rights. NN Group will process the applicant’s requests and rectify errors in a timely manner.

9. Contact information

Please note that this contact information can only be used to handle privacy related enquiries. Information about NN Group positions or other non-privacy issues will not be answered.
Please send any questions, comments or issues about this privacy statement or NN Group’s applicant data collection and processing activities to: NN.HR.Legal@nn-group.com